Grey Fleet Management

The so-called ‘grey’ fleet is when employees are required, or allowed, to drive their own vehicles, or perhaps pool cars or hire cars, on work related journeys. It’s estimated that there are 2 million of them in the UK. Few employers appreciate that the law makes no distinction between the occasional grey fleet driver and the employee driving a vehicle owned by the employer as a recognised part of the job.

The implications of the grey fleet’s legal position often come to light only when something goes wrong. For example, an employee has a collision in the course of a work related journey the cause of which is subsequently traced to a fault with the employee’s vehicle. The employer has checked the employee’s licence, but can demonstrate no knowledge of the vehicle: a fleet management policy exists, but has only been shared with those who drive the company’s own vehicles. And so on.

Any employer in this situation will have failed in its Duty of Care, and the consequences, both for the organisation and the individuals responsible, can be severe.

Frequently, grey fleets are found in smaller organisations that may lack the knowledge of the legal requirements or the fleet management expertise to ensure compliance. AD can help you understand and comply with your legal obligations, as well as with the practical steps needed for instigating a fleet management policy.